Allowances are the economic compensation that companies give their workers when they must travel for work-related reasons.

These expenses can include the cost of transportation, food and accommodations, as established in Article 40 of the Workers' Statute. 

At Captio we help companies to carry out optimal management of allowances with our Per Diem functionality, adapted to current regulations.




Policy settings

We can create different policies and make them visible to those users that we specify. 

Within the policies we can create destinations that the users will select when creating the Per Diem, and where we will specify the different rates and categories.


The categories are the following:

  • Accommodations
  • Breakfast
  • Lunch
  • Dinner
  • Unforeseen expenses

We can customize different rates for the same destination, and establish which users can see one rate or another.

In addition, we can establish rate reductions based on the time of departure or arrival.

If necessary, we can apply official government rates, or create customized ones.



Request by users


The user can request a new Per Diem from the mobile app or from the Web, and must fill in the following information:

  • Reason
  • Destination
  • Start date and time
  • Description
  • Category
  • Expense note

Based on this, Captio calculates the corresponding rate, depending on the location and the number of days in question.



In the next step, Captio displays a calendar with the travel days and the corresponding rates.

On this screen, the user can uncheck a category if they had no expenses in it, and Captio will calculate the amount of money that the user will receive.


Once everything is in order, the user confirms the per diem and the allowance per day is created.







Through the API you can export all the necessary data for a correct management of the Per Diem by the company.


New (05/16/2023) : Spanish legislation requires a detailed summary of the amount of daily allowances to calculate the tax to be paid. To do this, the download of detailed expense information by category and by day is enabled through the API.


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